Fairfield Local School District

BULLYING REPORTS

Effective December, 2007, Ohio State law requires that all school districts report incidences of bullying on a semi-annual basis.

Board Policy IJA – Career Advising 

The Fairfield Local School District’s adopted Child Find Policy requires that all children below twenty-two (22) years of age residing within the district, who have a  disability regardless of the severity of the disability, and who are in need of special education and related services are identified, located, and evaluated in accordance with all federal regulations and state standards.

For children birth through age two, a disability means that a child has a behavior, cognition, communication, physical development, sensory development and/or social or emotional development deficit.

For children age three through five years of age, a disability means that a child has a documented deficit in one or more of the following areas: communication skills, hearing abilities, motor functioning, social emotional/behavior functioning or vision abilities.

For school-age children, a disability means a person having one or more conditions such as autism, developmental handicap, hearing handicap, multi-handicap, orthopedically and/or other health handicaps, emotional/behavior handicap, specific learning disability, traumatic brain injury or vision handicap.

If you are aware of a child who you think may have a disability, contact the Special Education Director at 937-780-2977.

Board Policy EDE – Technology Acceptable Use and Internet Safety

District Resource Agreements Listing

Communication Options

Effective with the 2025-2026 schooly year, we have inplemented the communication platform ParentSquare. This will be our primary source for communication to our parents, students and community. All coaches and advisors will be using ParentSquare as well. 

To receive notifications, you must download the ParentSquare app! Scan the appropriate QR code and start your registration now.

        
    IOS             Android

Emergency Weather Protocol

Determination of Delay or Closure

• The day/evening before a weather event is predicted…
  • Mrs. McCoy will monitor weather activity on Cincinnati news channels and weather apps.
  • If the predicted weather event could impact a safe commute, Mrs. McCoy will evaluate the possibility of delaying or closing school.
• The morning of the weather event…
  • Mrs. McCoy will drive our roads and have other staff report as to the road conditions.
  • Mrs. McCoy will communicate with other local Superintendents and Southern State Community College to discuss road and weather conditions in their districts. 

Communication of Delay or Closure

• If a school delay or closure is warranted, the following times will be met for making the call:
  • 5:00am will be our goal to make the call about a delay or closure.
  • 5:30am will be the hard deadline for making the call. 

NOTE: If we begin on a delay, and it is determined that we should then close, the announcement/communication will be made no later than 7am

• If the decision is made to delay or close, the following communication will occur:
  • A district-wide call will be sent to all those on our call list.
  • A post will be made to the District’s Facebook page.
  • Cincinnati TV and local radio stations will be notified.

Guidelines - 2-hour Delay

• Breakfast will not be served.
• Morning preschool is canceled.
• All school transportation is delayed

Guidelines - Cancellation

• All school transportation is canceled.
• ALL activities for the day, including practices, games and school functions, are also canceled. The only exception is if we are preparing for post season play.
• Weekend activities will be monitored and the call will be made accordingly.

NOTE:  After 7 snow days, student/staff should follow the Remote Learning Plan

The number one goal is for a safe commute to school for our students and staff.
 

Click here for printable version of Weather Procedures.

Board Policy JO – Student Records

The Fairfield Local School District will receive federal funding through the following student programs for the 2025-2026 school year:

• Title I - School-Wide Assistance
• Title II-A - Improving Teacher Quality
• Title IV - Student Support and Academic Achievement
• IDEA - Early Childhood Special Education
• IDEA-B - Special Education
• Appalachian Community Grant Program
• NSLP/SBP – National School Lunch and Breakfast Program / Free/Reduced Meal Program

Board Policy IGBB – Programs for Gifted and Talented Students

Dear Parents/Guardians, 

The Fairfield Local School District (the “School District”) is committed to the health and well-being of all students. As part of our school health services, several physical and mental healthcare services are provided as part of this commitment. Some of these services are required to be provided by the School District under state law (as identified below), and others are optional services that we provide. This Notice is to inform you of the health care services offered within the School District, and whether your consent is required for the same. 

Nursing Healthcare Services 

General Clinic Services include, but are not limited to, acute visits for concerns such as first aid, unanticipated minor injuries, emergencies, headaches, loose tooth, stomachache, and acute injury. These are generally provided without parent consent in advance. 

Individual Healthcare Services are procedural services deemed necessary by a student’s physician and/or parent, including but not limited to medication administration, tube feedings, diabetic care, asthma management, seizure management, and allergy management. This is coordinated through physician orders provided by the parent in advance. No medication administration or individual healthcare services are provided without parent consent in advance. 

State-Required Hearing and Vision Screenings are offered to all students at no cost to families and are administered according to state guidelines. These screenings are required annually for preschool and kindergarten students, and every other year for grades 1-12. Parents may choose to opt out of these State required screenings via email to the school nurse, or they may choose to obtain these screenings through their student’s physician. 

Mental Health Services 

School Counselor and Mental Health Consultant Services include: 

• Academic services include academic advising, course scheduling, coursework management, setting educational goals, and post-secondary planning. These services are provided to all students by school counselor(s). Parent consent is not required for these services. 
• Emotional support includes resilience, coping, growth mindset strategies, peer conflict management, emotional regulation, and grief support. Parents are not required to provide consent for these services. Parents are notified of a substantial change in a student’s use of these services as required under State law. 
• Resource supports include referrals for other community agency services and individual therapy for students that require a treatment plan with a partner agency. Parents are included in this process and are notified of a substantial change in a student’s use of these services as required under State law. 

School Based Therapy Private mental healthcare services include mental health services provided in the school setting through a private provider that is contracted by the School District. These services are not provided unless parent consent is obtained in advance, and all services are coordinated between parents and the private provider. These services may also be available through private providers in the community or through your student’s physician’s office. 

School Based Prevention Services Prevention services are designed to promote positive mental health, provide early identification of psychological and social problems, and reduce the risk factors associated with school failure. Prevention services are often short term and provided to a targeted group of students for a specific concern.These services are not provided unless parent consent is obtained in advance. 

Parent/Guardian Consent Will Be Obtained For: 

• Individual Healthcare Services 
• School Based Therapy 
• School Based Prevention Services 

State-Required Hearing and Vision Screenings will be provided unless a parent/guardian has opted out via email to the school nurse. This must be completed separately for each child and must be completed annually. Parental consent to any services outlined in this Notice does not waive the parent's right to access the student's educational or health records or to be notified about a change in the student’s services or monitoring as provided by law. 

For questions or more information, please contact: 

Dr. Kesia McCoy

Superintendent 

kesia.mccoy@fairfieldlocal.org
 

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Healthy Start / Healthy Families

How to Apply for Medicaid

Board Policy JFG – Locker Ownership & Search

Please be aware that Fairfield Local School District, either directly or through a technology provider, is electing to generally monitor all school-issued devices (as that term is defined by R.C. 3319.325). The monitoring will include the following features: safety and compliance, web-browsing activity, and interactions with school-issued devices. The District generally monitors these features for the noncommercial education purpose of instruction, technical support, exam proctoring and federal compliance. Additionally, these features are generally monitored as a necessary precaution for preventing and/or responding to threats to life or safety.  The following programs, or technology providers, will be monitoring student activity:

• Google Compliance/Admin:  Scans student email accounts.  Keeps logs of student accounts.
• Bark: Scans student email, drive and docs accounts.
• Securly:  Filters and records website activity.
• GoGuardian:  Teacher monitoring tool for classroom use.
• Impero Education Pro: Teacher monitoring tool for classroom use. (Windows OS)

In the event you have further questions regarding the monitoring of school-issued devices please contact technology.director@fairfieldlocal.org.

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Fairfield Local School District (“District”) utilizes certain online programs and applications (collectively, “Programs”) to support student learning. These Programs include, but are not limited to: Apps No DPA

To access these Programs, students may be required to provide limited personal information (such as name, email address, or username). When passwords are created, families and students are encouraged to protect accounts by safeguarding passwords and logging out when finished.

The District will continue to work toward securing student data privacy agreements; in the meantime, these Programs are being utilized to support student learning and provide valuable instructional opportunities.

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CHILD’S INFORMATION

CHILD’S NAME ________________________________________________________________   

DATE OF BIRTH ____/______/____     DISTRICT NAME _______________________________

Ohio school districts have the opportunity to receive federal Medicaid dollars through a program called the Ohio Medicaid School Program (MSP). Through this program, school districts can receive Medicaid dollars for therapy services such as Speech, Audiology, Physical Therapy, Occupational Therapy, Nursing, Psychology, Counseling, and Social Work services. In the process of billing Medicaid for these services, billing information must be shared with the Ohio Department of Medicaid. For Medicaid billing purposes, schools must obtain a one-time signed Parental Consent to Share Health Information for the Ohio School Medicaid Program. After this one-time written consent, you will receive an annual notice of this consent.

Schools request this consent for all students who receive therapy services, even students who may not be currently enrolled in Medicaid. Some health information shared is specific to your student, while other information is related to all students within the entire school district. Schools can use this health information to help reduce costs for services that the district must deliver pursuant to the Individuals with Disabilities Education Act (IDEA). This student specific health information is protected and will be accessed only by people authorized to do so by the school’s Medicaid contract.

Your consent is voluntary. You have the right to withdraw your consent at any time (34 CFR Part 99 and Part 300.) You are not required to enroll in Medicaid. If your school does bill Medicaid, you will not be required to incur any out-of-pocket expenses such as a deductible or co-pay, decreased lifetime coverage, increased premiums or the discontinuation of benefits, or result in you paying for services. 

Regardless of whether you grant consent, refuse consent, or revoke your consent, your child will still be provided with an evaluation and/or the services as identified by the school district at no cost to you.

____ I understand and agree to give permission to share my child’s specific health information in order for the school to access Medicaid.

____ I do not give permission to share my child’s specific health information in order for the school to access Medicaid.

Parent (printed) Name ________________________________

Parent Signature ___________________________________     Date ________/_______/______

Please contact Healthcare Billing Services, Inc. at (740) 639-4218 with questions or if you feel you have incurred a personal cost for these services.

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July 21, 2025 – Fairfield Local School District announced today a change to its policy for serving meals to children served under the National School Lunch Program and School Breakfast Program for the {Insert the School Year, i.e., 2023-2024} school year. Schools qualifying to operate the Community Eligibility Provision (CEP) provide breakfast and lunch to all children at no charge and eliminate the collection of meal applications for free, reduced-price, and paid student meals. This new approach reduces burdens for both families and school administrators and helps ensure that students receive nutritious meals.

FREE HEALTH CARE: Families with children eligible for school meals may be eligible for FREE health care coverage through Medicaid and/or Ohio’s Healthy Start & Healthy Families programs. These programs include coverage for doctor visits, immunizations, physicals, prescriptions, dental, vision, mental health, substance abuse and more. Please call 1-800-324-8680 for more information or to request an application. Information can also be found on the web at Ohio Job and Family Services. Anyone who has an Ohio Medicaid card is already receiving these services.

For additional information please contact the following person:

Amy Buddelmeyer

11611 St. Rt. 771  

Leesburg, Ohio 45135

937-780-2221 ext. 0  /  amy.b@fairfieldlocal.org

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a complainant should complete a Form AD-3027 at USDA Program Discrimination Complaint Form, call the USDA office at 866-632-9992  or by writing a letter addressed to USDA.  The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. Mail:
   U.S. Department of Agriculture
   Office of the Assistant Secretary for Civil Rights
   1400 Independence Avenue, SW / Washington, D.C. 20250-9410; or
2. Fax:
   (833) 256-1665 or (202) 690-7442; or
3. Email:
   program.intake@usda.gov                              

   This institution is an equal opportunity provider.

Board Policy EHA – Data and Records Retention

Board Policy JED – Student Absences and Excuses

Board Policy JEDC – Religious Expression Days
Board Policy JEFB – Released Time for Religious Instruction

2025-2026 SOESC Business Advisory Council Plan

Board Policy JO – Student Records

Board Policy JF – Student Rights and Responsibilities

Board Policy IGBJ – Title I Programs

Board Policy ACA – Nondiscrimination on the Basis of Sex
Board Policy ACAA – Sexual Harassment
Board Policy ACAA-R – Sexual Harassment Grievance Process

Board Policy AC – Nondiscrimination